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Young Voices Tour 2022 COVID-19 Management Plan

Young Voices Tour 2022 COVID-19 Management Plan

PLANNING & PERFORMANCE

1. Introduction

This document provides information for all activities undertaken on the Young Voices Tour 2022. This includes backstage, rehearsal/performance spaces and any other venue during the 2022 YV Tour. This guidance will ensure that operational activities surrounding the activities and experiences are undertaken in a responsible and controlled manner, including welfare facilities.

This document will cover COVID-19 strategies that refer to and work within the UK govt guidance and laws. The virus is a worldwide pandemic, and these strategies can be adapted and used in other countries. Young Voices will always work within the laws and guidance of the country they are travelling to and performing in.

As restrictions are lifted, maintaining good habits which minimize transmission will be important, for both individuals and for businesses. This continues under the headings of ‘hands, face, space, fresh air’ and includes testing, track, and trace. It is imperative therefore, that Young Voices integrates COVID-19 protocols into the daily operational strategies in the planning, build and practice/performance phases of their activities. These protocols will consider PHE, HSE, NHS and government guidelines.

1.1 Government Legislation

On 22nd February 2021, the UK government introduced a step system as part of the COVID-19 Spring Response.

Step 4: 19th July – The government has removed all legal limits on social contact and has published accompanying guidance on how best to reduce the risk of transmission and protect ourselves and each other in both leisure and working situations. This has enabled large events, including theatre performances and nightclubs, with no capacity restrictions or social distancing measures in place. The Autumn and Winter COVID-19 Response1, published in September 2021, further outlines the approach employers, and therefore performance and workshop organisers, should take when planning and operating these activities. Mitigation and risk reduction is key to a safe workplace and performance/workshop space.



1.2 Omicron Variant

The WHO has designated SARS-CoV-2 variant B.1.1.529 a Variant of Concern (VOC) (1) and named the VOC as ‘Omicron’ (the fifteenth letter of the Greek alphabet).

In light of emerging evidence the government has now triggered ‘Plan B’ which will mean everyone over 18 in the venue will be asked to show proof of their COVID status (which could include: A negative Lateral flow or PCR test result, proof of double vaccination or proof of natural immunity through previously having Covid in the past 6 months). Please check the arena website for updates nearer to the time.

Audience members will also need to wear masks whilst in the venue.

Overview

Young Voices performances will fall under current guidelines that have been updated, along with the current working safely guidance. Overall, Young Voices aim to integrate required COVID-19 risk mitigation, as is applicable. This document contains the information of the overall risk assessment and protocols with focused, specific information to address and reduce the risks for all.

Young Voices is using guidance from the government and from other bodies such as The Purple Guide to create protocols to keep the risks from COVID-19 transmission as low as is reasonably practicable for their staff, clients, attendees and other performers.

For any rehearsal, performance or build for a performance, Young Voices will put in a series of COVID-19 safety measures, based on risk assessments, to protect staff and others. All involved need to understand that the only 100% certainty regarding zero transmission of the virus is to eliminate the risk by not undertaking the work. The risk assessments and COVID-19 safety risk management strategies are for those staff attending to work and are in the main to describe how Young Voices seeks to reduce the incidence and risk of COVID-19 transmission, but also to breed confidence in their team and others present.

The Young Voices COVID-19 supervisor, Clare Edwards has undertaken specific training for the role and will keep her knowledge up to date as the situation develops over the winter.

For the attending children’s choirs and the touring company, Young Voices will be building COVID-19 safety measures into the planning and operational management for the tour. The UK government are now emphasising personal responsibility to consider the associated risks and how to stay safe. We understand that confidence and comfort will be key to encouraging attendance. Our communication strategies will encourage risk aversion without reducing confidence of attending and enjoyment whilst being present.

To protect staff and attendees Young Voices will use the following six steps principles:

  1. Have a health and safety risk assessment that includes risks from COVID-19

  2. Turn people with COVID-19 symptoms away – both performers and attendees

  3. Collaborate with suppliers and venues to provide adequate ventilation in indoor spaces

  4. Clean more often

  5. Enable people to check in if applicable and/or keep a register of those in attendance for 21 days to assist the NHS track and trace for any outbreaks that may occur

  6. Communicate and train

  7. Collaborate with suppliers and venues to improve site flow where possible

  8. Recommend proof of COVID-19 status in the form of either double vaccination, immunity, or proof of negative test for attendees and for employees.

2. 1 Communication

Communication between the Young Voices management team, suppliers, children’s choir schools and attendees, is imperative to keep the messaging controlled and standardised. A combination of the following methods of communication can/may be used, depending on suitability of the method of communication for the type of information, to keep all stakeholders aware of the risks and mitigation methods and protocols that are in place.

Pre-arrival:

  • Website information page - with links

  • Direct Emails to schools including risk assessments via Teacher Centre

  • Full Covid Protocols emails to staff and suppliers including risk assessments

  • Health Declaration for staff and suppliers

Onsite Information

  • Health & safety signage Posters

  • Stage announcements for choir during the rehearsal

  • Induction for staff and suppliers

  • Daily Updates for staff and suppliers

2.2 Site Plan

When creating a site plan for each performance, Young Voices will work with venues to identify potential congested areas, areas with free movement between people, increased crowd density areas, where they may be a large/larger number of attendees and any areas that involve energetic activity. This will allow planning for improving site flow where applicable around their performance.

2.3 Operations

The Health & Safety at Work Act 1974 sets out laws for employers, employees, contractors, and visitors and how they must behave whilst in a place of work. It is important that these laws are adhered to by all persons and that everyone understands their responsibilities whilst at a workplace. These expectations also apply to responsibilities for reducing and eliminating COVID-19. Young Voices takes all obligations seriously, under each Act and Regulation enacted by government.

All Young Vocies teams (employees, contractors, suppliers, etc.) will have worked together during the planning stages, to ensure everyone has top-down understanding of the need to implement and uphold all protocols relating to eliminating/reducing transmission risks of the virus.

The COVID-19 risk assessment will show the hazards that have been identified and the mitigation that could be in place. Protocols will be in place for all cohorts that reduce transmission risks for workers and attendees. Young Voices will ensure their mitigation is adequate and sufficiently in line with venue/client protocols. They will share the risk assessments with all relevant stakeholders and implement the protocols.

2.4 Overview of COVID-19 Controls

Young Voices is committed to maintaining a safe environment for all. Health and Safety is of the upmost importance and the concept is built around performers and attendees being able to utilise the space for the enjoyment of the all, whilst maintaining a COVID-19 secure environment.

The core principles will be to:

  • Eliminate or minimise opportunity for aerosol transmission

  • Eliminate or minimise opportunity for contact transmission


2.5 COVID-19 Risk Management for Young Voices

Non-pharmaceutical interventions These do not involve drugs or vaccines but include measures such as enabling distance between individuals, face coverings, good ventilation, and increased hygiene protocols for both surfaces and hands. Reducing the number of contacts between people does limit the transmission of the new coronavirus as with any infectious disease.

The mitigation measures and controls proposed in any assessments and protocols will be checked and maintained on site by the staff.

The COVID-19 risk assessment includes the following:

  • An up-to-date plan on what we will do in the event of a positive case at a rehearsal or performance.

  • Ensuring that workers, attendees, and visitors who feel unwell do not come to the venue.

  • The employment and operational use of staff who may have protected characteristics, and to those who are more at risk of being infected with COVID-19 or have a higher risk of serious illness.

  • Ensuring adequate ventilation occurs in each venue

  • To reduce droplet transmission through the recommendation of face coverings in crowded areas which include office spaces, front of stage etc when not performing.

  • To reduce surface transmission, we will advise schools choirs and performers to wash their hands or use hand sanitiser frequently. This is particularly important before and after touching shared objects or surfaces that other people touch regularly.

  • Maintaining regular cleaning of surfaces, particularly surfaces that people touch regularly. Making sure there is adequate hand-washing facilities and hand sanitiser available in collaboration with venue hosts and event spaces where applicable

2.6 Health Declaration

On arrival to the venue, all performers and staff members will be required to complete a health declaration.

They will confirm:

  • They are not suffering from any of the main symptoms of COVID-19

  • That they have not had close contact with anyone with anyone with COVID-19 within the last 10 days

  • That they have not been on holiday to any country not on the UK govt green list within the last 10 days

  • That they have not been asked to quarantine/isolate in the last 10 days

The Health Declaration will be confirmed electronically or in paper form as part of the registration process for all workers.

Young Voices will work in conjunction with venues on any protocols for event attendees where applicable.

2.7 Attendee Code of Behaviour

We will issue a code of conduct to attendees, as part of their pre-event communications.

  • Follow any relevant guidance on travel – e.g., TfL guidance in London asks people to wear masks and to wash/sanitise their hands regularly whilst traveling.

  • Check for symptoms of Covid-19 and not come to the venue if they have symptoms and to follow NHS guidance on testing

  • Not attend if they need to self-isolate

  • To follow onsite protocols

2.8 NHS Track and Trace

Businesses are encouraged to continue to use the QR codes to allow people wishing to check in using the NHS app. The venue can supply QR codes at the entrances to the arena. Young Voices will also have contact details for school choirs through registration system.

Young Voices will in addition to having the QR code and/or school choir contact details:

  • Ask the venue to ask visitors to make checks on proof of covid passports or negative lateral flow tests for all visitors over 18.

  • Keep a record of all staff working on the premises and shift times on a given day and their contact details.

  • Keep these records of attendees, visitors, and staff for 21 days and provide data to NHS Test and Trace if requested.

  • Adhere to General Data Protection Regulations (GDPR).

2.9 NHS COVID-19 Pass

Negative Test or proof of full vaccination or immunity

Young Voices will work in conjunction with the venues to use the best options for the safety of their staff and attendees. Any of the following would be acceptable proof or testing, vaccination, or immunity:

For attendees based in England:

  • Proof of a negative lateral flow test (LFT) or PCR, reported and demonstrated via the NHS COVID Pass on the NHS app OR a text message or email via NHS test and Trace. This can be on a device or a printout. The LFT or PCR result needs to have occurred within 48 hours of the time the event opens.

  • Or proof of full vaccination. Both doses received at least 14 days prior to the event day. It must be demonstrated via the NHS app or the English vaccination letter.

  • Or proof of natural immunity, demonstrated via the NHS COVID Pass on the NHS app.

For attendees based elsewhere in the UK:

  • Proof of negative LFT, reported and demonstrated via a text message or email from NHS Test and Trace. This can be on a device or a printout. The test needs to be taken within 48 hours of the time the event opens.

  • NI, Wales and Scotland only: Or proof of full vaccination – both doses received at least 14 days prior to the event day. It must be demonstrated via the NI, Scottish or Welsh vaccination record service or COVID PASS.

For international attendees from outside the UK:

  • Use of the EU, USA or other countries’ Green Pass digital covid pass.

  • Proof of a negative LFT, reported and demonstrated via a text message or email. The test needs to be taken within 48 hours of the event opening time.

  • Any other test result e.g., a PCR from a private company, or a vaccination record.

2.10 Face Coverings

Young Voices will expect staff and audience members to wear face coverings at all times in the venue except when eating or performing. For example, in dressing rooms and offices when not performing. A face covering is defined as something that covers your mouth and nose and is not required to be a medical grade face mask.

2.11 Crowd Management During Performances

Many of the shows take place with the need for the public to view from a distance. The venue will manage the public and the viewing area

2.12 Ventilation

Ventilation is key to keeping viral load to a minimum if the virus is present. Venues are required to include information of ventilation risk mitigation within their risk assessment for their arena. Each arena is working with Young Voices to ensure that there will be adequate ventilation

2.13 Cleansing and Hygiene

Young Voices will, in conjunction with venues, plan and expect enhanced cleansing and hygiene facilities throughout the venue space. This includes:

  • Hand sanitiser stations throughout the site and at key points such as entry to BOH and other high touch areas FOH.

  • Cleaners will sanitise on a regular basis high touch points such as toilet doors and flush handles and stair banisters

This cleansing/hygiene regime will be monitored by the YV Covid Compliance Officer and overseen by the venue event manager.

All hand sanitiser points will be checked and refilled by the cleansing team. This will be monitored by the YV Covid Compliance Officer and overseen by the venue event manager.

2.14 Working Bubbles

Young Voices staff and suppliers should keep to their working bubble as much as is practically possible. They will refrain from entering offices, dressing rooms, and other areas unless necessary for their work. Keeping risk to an absolute minimum is everyone’s responsibility.

2.15 Risk Overview

General Approach: In order to avoid repeated steps and information within the risk assessment and protocols, we have used the following approach:

  • Universal areas of risk (Site Adjustment and Close Contact) are dealt with first – these apply to almost all areas of operation

  • Individual operational, area-specific sections then branch off this.

KEY:

Respiratory transmission

Contact transmission


Risk Assessment

Site Close Contact

Risk Area: Performer to Performer Transmission

Example scenarios: arrivals and accreditation checks, crew catering area, multi-person build/maintenance tasks,

production offices, vehicle/equipment sharing, toilet facilities, post work social contact

Mitigation

Application

Transmission Route

Who is Responsible

Testing regime – evidence of asymptomatic test

Crew, choir and performers to test before arrival to site – either home NHS tests within 24 hours or on entry to venue. Only entry with negative test every day.

DETECTION

Young Voices

Suppliers

Reduce number of people needed to complete build/maintenance tasks

Minimal staff will be involved by simplifying the build

Maintenance tasks completed with the minimum number of crew without compromising safety

Young Voices

Suppliers

Minimised opportunity for infection to be brought in from outside

Keep same suppliers/delivery companies for each venue so that protocols are learnt and upheld

Face masks to be worn inside 100% where

applicable

Young Voices

Suppliers

Online meetings will be used where possible

e.g., external agencies, suppliers, performers

Young Voices

Load in/load out communication

Production Manager and Covid Compliance Officer to give toolbox talks to highlight and remind of physical distancing, mask wearing and hand hygiene before work commences

Young Voices

Bubble working

Different crews, offices or disciplines operate as social bubbles for work, eating and recreation.

Young Voices

Venue hosts

Increased ventilation

Work with venues to ensure fresh air ventilation is in place rather than circulating the same air unfiltered.

Young Voices

Venue hosts

Hand sanitizer availability

There will be increased hand sanitizer points. These points will be in high touch

or high traffic areas around the venue

Young Voices

Clients

Venue hosts

COVID-19 information widely available

e.g., posters, H&S signage, staff emails and staff induction, induction talks from line managers

DETECTION

Young Voices

Dedicated staff to monitor and correct behaviour – e.g., mask

wearing and/or physical distancing

Appointed COVID-19 Supervisor and Compliance Officer on the team.

DETECTION

Young Voices

Policies and procedures

Protocols relating to behaviour and expectations. Health declaration to be completed before entry. Info also in induction

DETECTION

Young Voices

Reduced need to share equipment and protocols in place if needed between use

Teams will be avoiding sharing tools, computers, radios etc where possible. Sanitation protocols in place if sharing is

necessary.

Young Voices

Risk Area: Attendee to performer/performer to attendee transmission - concerts

Example scenarios: arrivals and accreditation checks, refreshment areas, hygiene facilities (toilets), close contact work, post

work close contact, equipment sharing

Mitigation

Application

Transmission Route

Who is Responsible

NHS Covid Pass/proof of test/vaccine, proof of immunity

All staff, choir and attendees over 18 to show negative test results or proof of vaccine/immunity where applicable.

DETECTION

Young Voices

Attendees Venues

Physical distancing

Recommendation. Staff given information and instruction to keep their distance to 2m where possible or 1m+ where this

isn’t possible

Young Voices

Attendees

Venues

Cleaning regimes

Increases in cleaning toilets and high touch areas

Venue

COVID-19 info widely available to attendees and operational staff

Posters, H&S signage, staff induction, toolbox talks by line managers before start of live event e.g., bar staff, security,

stewards

DETECTION

Young Voices

Venue

Dedicated staff to monitor and correct behaviour

Appointed COVID-19 Supervisor/representative on the team

DETECTION

Venue

Hand sanitizer availability

There will be increased hand sanitizer points. These points will be in high touch or high traffic areas around the event space

Young Voices

Venue

Face coverings to be available for staff where closer contact may be

unavoidable

At all times in the venue except when eating and performing

Young Voices

Attendees

Performers

Health declaration

Staff to complete a health declaration before entry and within 24 hours pre-arrival

DETECTION

Young Voices

Venue



Risk Area: Attendee to attendee transmission

Example scenarios: circulation, ingress/egress, bars areas, toilets

Mitigation

Application

Transmission Route

Who is Responsible

NHS Covid Pass/proof of test/vaccine, proof of immunity

All attendees to show negative test results or proof of vaccine/immunity as a

condition of entry.

DETECTION

Venue

Attendees

Increase ventilation

Where applicable dependent on the venue systems

Venue

Hand sanitiser available around the venue space

On entry, at toilet facilities, in high traffic areas

Venue

Attendee communications can include encouragement to limit contact with other groups and for

hand hygiene

signage, posters, PA’s, social media – dependent on govt guidance updates

Young Voices

Venue

Cleaning regimes

Increased in toilets areas and on high touch areas

Venue

Risk Area: Person to person transmission and via cross contamination

Example scenarios: BOH teams mixing with FOH

Mitigation

Application

Transmission Route

Who is Responsible

Restrict backstage to essential performers and staff only

No permitting visitors backstage

No interactions with equipment where possible; cleaning regime in place if

needed

Young Voices

Venue



Risk Area: Performer to crew to performer transmission – venue performance

Example scenarios: arrivals and accreditation checks, artist liaison, stage crew, craft services, technical occupations, post work social contact

Mitigation

Application

Transmission Route

Who is Responsible

All opportunities for close contact outside of performance will be removed

No entourages, no guest list, reduced time on site

Young Voices

NHS Covid Pass/proof of test/vaccine, proof of immunity

All artists and crew can show negative test results or proof of vaccine/immunity.

DETECTION

Young Voices

Suppliers

Hand sanitiser points

Dressing room/side of stage or performance area

Young Voices

Venue

Avoid sharing of equipment

Increase levels of equipment or sanitation protocols in place if sharing is a necessity

Young Voices

Venue

Cleaning regimes

Increased in areas such as handrails to

stage.

Venue

Covid-19 info widely available

Posters, briefings, crew induction, T&C’s for expected behaviour

Young Voices

Venue

Mask wearing for close contact work

e.g., Side of stage of FOH undertaking technical operations

Young Voices

Venue

Suppliers

Limited interactions between cohorts as possible

No-one should come to the venue until they are called. Staggered call times where possible.

Young Voices

ALL

Limit access

No entourage, no visitors, essential staff/performers only

Young Voices

ALL



Transport and Travel

Risk Area: Travel to and from venues – workers and performers

Example scenarios: sharing cars, public transport, private hire

Mitigation

Application

Transmission Route

Who is Responsible

Communicate with staff/performers the risks with sharing transport with others and relevant mitigations

Advise face coverings and use of hand sanitiser to use on public transport.

Advise use of regulated private hire taxis with cleaning regimes in place.

Use own vehicle where practical.

Ventilate and wear masks if sharing.

Young Voices



Mental Health of staff and performers

Risk Area: Travel to and from venues – workers and performers

Example scenarios: fear of infection, anxiety caused by COVID-19

Mitigation

Application

Transmission Route

Who is Responsible

Mental health resources and helplines are communicated and support available on tour is outlined.

Advice in itinerary and in production office

Clare Edwards is the Young Voices qualified Mental Health First Aider and Mental Health Champion. Lhea Taylor (Artist Liaison) is also a qualified Mental Health First Aider.

Young Voices

Production managers and heads of departments to be informed of the mental health effects and asked to monitor their crews and staff accordingly.

Regular Toolbox Talks and open discussions

Staff are encouraged to:

  • Ensure they get enough sleep

  • Keep hydrated

  • Keep a balanced diet,

  • Avoid excess alcohol,

  • Use relaxation techniques,

  • Stay connected to others

Young Voices

Suppliers




Event Organiser/Producer:

Signature:

Date:

Name: Clare Edwards

8 December 2021

I am satisfied that I have read the above risk assessment and it constitutes a proper and adequate risk assessment in

respect of this production.


APPENDIX A

Positive Case as part of the workforce

Managing Suspected or Confirmed Cases of Covid-19

If a member of staff presents with symptoms, or we become aware of a case of suspected or confirmed COVID-19 within the team,

they should not be admitted or should be asked to leave the venue space, unless they need to be transported to hospital for treatment.

The customer/staff should be advised to self-isolate in line with NHS guidelines (https://www.nhs.uk/conditions/coronavirus-covid-19/19/symptoms/) and to take a PCR test.

Where possible, the customer/staff will be assessed on-site by the Medical team.

Unless they are in need of urgent medical attention and need to be transported to hospital for treatment, they should be asked to leave.

They should be advised to self-isolate in line with NHS guidelines (https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/) and to take a PCR test, unless they need to be transported to hospital for treatment.

If an attendee/staff member presents on site with COVID-19 symptoms, we will refuse entry.

APPENDIX B
Young Voices COVID 19 Protocols

The following protocols will be shared with each of the following groups before they attend Young Voices:

Any worker or performer displaying symptoms must not go into the workplace and should request a PCR test from the NHS or from another provider.

They should not return to the workplace without a negative PCR test and/or have undergone a 10-day period of isolation.

Anyone who tests positive must self-isolate from the day the test was taken. If this positive test result is from lateral flow testing, a confirmatory private or NHS PCR lab test must be completed.

If a crew member, contractor or other artist/performer shows symptoms or tests positive, there must be strict protocols in place to protect everyone else.

If they are at work, they must return home or to their accommodation immediately (avoiding public transport) and follow government guidance on self-isolation and testing. There needs to be an isolation space if transport is not immediately available. This must be deep cleaned if used. Any waste produced whilst cleaning must be double bagged, sealed and dated and isolated for 72 hours.

If they are at home, they must remain at home and follow the guidelines for self- isolation and testing. They must inform their line manager.

Management must trace all close contacts on site and inform them of the protocols to follow.

If the case is unconfirmed, others in their close contact team do not need to self- isolate, however, they should consider enhanced physical distancing and hygiene protocols and be more aware of symptoms they may develop, until the test result is confirmed.

Teachers and Children (The Choir) Protocols

We will ask all schools to take a lateral flow test in the 24 hours before they arrive at the venue and to not travel to the venue if they feel unwell or have a positive lateral flow result

Any teacher or adults arriving with the schools will be subject to the ‘Plan B’ rules for entry. This means that they will be asked to show proof of their COVID status (which could include: A negative Lateral flow or PCR test result, proof of double vaccination or proof of natural immunity through previously having Covid in the past 6 months). We will ask them to check the arena website for updates.

We will ask schools to eat their food in their seats in the arena to minimise the potential mixing of school groups.

Extra cleaning of touch points will be undertaken in the toilets used by the schools.

We will ask schools to also do their own risk assessment before they arrive and if they wish to wear masks they can. Over 18s are encouraged to wear masks when moving around the venue.

We will put all this information on the YV website and send it out to schools so parents and teachers can see what we are doing. This will also list any interventions at the venue such as enhanced cleaning and fresh air ventilation.

Touring Party Protocols (staff, suppliers and performers)

  • Before Joining Tour (and at weekends)

Prior to the start of rehearsals, all members of the touring party must:

i) Read and agree to the YV Covid-19 protocols and Code of Conduct

ii) Provide results of a Negative Lateral Flow taken within 24 hours of joining the tour.

iii) Touring staff be asked to declare their vaccination status. This is voluntary but will help us plan for everyone’s needs on tour.

iv) The creative team and key production personnel will be asked to nominate someone who could cover their role if they get ill or isolate. It is not enough to just ask someone already on tour to step up as they might also be isolating.

We are asking that all tour personnel lay low and “self-isolate” for 4 days prior to the tour and at weekends. While we cannot prohibit you from leaving your home or hotel on your days off, it is critical that you understand that what you do could have an effect on the entire tour. This means:

iv) Avoid indoor dining or indoor meetings - limit going out to essential activities only, such as buying groceries, personal needs and food

v) Wear masks at all potential exposure times such as shopping

vi) 100% avoid concerts or any other mass gatherings

  • On Tour (arriving in the Arena)

i) Consider how you travel to the tour. If you are using public transport, please wear a mask and self isolate as much as possible

ii) Do not head over to the venue if you feel unwell or believe you have been in contact with someone who is unwell or has tested positive for COVID-19 (reporting information below)

iii)Do not head over to the venue before your call time

iv) Check in will be via a QR Code each day where you will also be able to upload a photo of your negative lateral flow tests.

  • On Tour (whilst in the Arena)

i) Masks are required 100% of the time when moving about the building (eating and performers on stage are the only exceptions)

ii) Practice hand hygiene including hand washing and hand sanitiser

iii) Additional Covid 19 Testing as determined by the CCO (Covid Compliance Officer) throughout

iv) We ask you to come on tour with your own lateral flow test kits and we will ask for you to log your results with us every morning. We will have spares in the Production Office if you run out.

v) Touring Personnel may not leave venue once on-site

vi) Please do not enter the Production Office. Please come to the door and speak to the team from there or use the Tour Production WhatsApp group (or team members individual phone numbers) to ask production questions. Amy Hinds the Office Manager can be reached on: ‭07540 246161‬ or via a production radio.

vii) We are all a visible team on the YV tour - please show the schools and the parents that you are observing social distancing as this will reassure them that good protocols are in place.

d. Tour Bubbles

Each touring department will form its own bubble. This means that they can work closer than 2 metres apart if necessary, eat together and share facilities (like dressing rooms).

i) Please still observe social distancing with anyone inside your bubble wherever possible - if one of you gets ill we do not want the whole of your bubble to be ill too!

ii) For performers and crew please wear a mask onstage for rehearsals where you can

iii) Relevant individual guidance and protocols will be in place for each tour bubble (December 2021)

  1. Health Checks and Reporting

You must let Clare Edwards or Amy Hinds know via a phone call as soon as you feel unwell or develop any symptoms that could be COVID 19.

All of the tour team will take lateral flow tests each day whilst on tour. In the event of a positive lateral flow test the staff member in question would have to self-isolate straight away then:

  • Fully vaccinated staff would all have to do a PRC test asap and self isolate until they receive their results. If the result was negative then they do not need to self-isolate any more but then do a lateral flow test daily for the following ten days.

  • Any unvaccinated staff would have to do a PRC test asap and then self isolate for ten days regardless of the result.

SECTION TO BE UPDATED ONCE OMICRON GUIDANCE IS FULLY IN PLACE

3. Choir Co-ordination Protocols

Choir Co-ordination will need to be undertaken remotely so that the touring YV team don’t mix with the children and teachers directly. This will be achieved by:

i) Schools will check in via QR codes in agreed sites in each venue, this QR code will lead to a short questionnaire where teachers will declare, how many children and adults are in attendance, give us their best mobile phone number for the day and will have the chance to ask any questions of the YV team.

ii) Adult wristbands will be either posted out to schools in advance or available with a member of venue staff on the concourse (TBC)

iii) Questions and queries will be answered by the use of YV mobile phones and the co-ordination team will be based on the arena floor. We are also investigating the use of a large TV screen with the YV phone numbers and other messages on it on the arena floor.

iv) Additional announcements will be made from the stage before and after the rehearsal to allow for wider messages to be shared with the schools

v) Choir moves will be managed by arena staff in communication with the YV team

vi) YV will train a select number of venue staff to represent YV on the concourse and answer all frequently asked questions. They will also have direct contact with the YV team to handle any more complex issues that may arise. These staff will wear YV Uniform.

vii) In addition to all of this we will earmark a room (not in the choir area) where a YV member of staff can (with social distancing) meet any teachers who absolutely have to speak to a YV member of staff directly (as a back up plan).

viii) We will ask the Merchandise team in the arena to employ a dedicated member of staff at the arena that can hand out pre-ordered school t-shirts from 4pm each day at the schools merch desk.

4. Audience Protocols:

- We will follow each arena’s usual audience protocols and advise schools and parents to check arena website for information and updates. Since the government’s Plan B has been activated we anticipate that all people over 18 will need to prove their COVID-19 status by showing their COVID-19 Pass, proof of a negative test in the previous 48 hours or proof of natural immunity.